---
title: NoticeBoards Setup
slug: guide/noticeboards-setup
description: Set up noticeboards in Unaric Guide to display important messages and alerts across your Salesforce organization.
image: https://archbee-image-uploads.s3.amazonaws.com/10Nod6Ww95R3dPr0k0TCJ/NX1AB3PeY0213ezODuC9a_unaric-guide.png
docTags: 
createdAt: 2025-07-23T17:55:49.657Z
---

To finish setting up NoticeBoards, you need to:

- Allocate licences for users.
- Set sharing settings by configuring **Public Groups** and **Sharing Rules.**

## Allocate licences

Unaric Guide is installed with Named User licensing. When deploying to a production Org, licences need to be allocated to all users —both Recipients and Notice publishers— using the Manage Licences feature found within the Salesforce Org Setup: search for Installed Packages.

1. In Salesforce, navigate to **Setup > Installed Packages**.
2. Find the **Unaric Guide Alerts (formerly Improved Noticeboard) **package and click **Manage Licences**.
3. Select the users to grant licences.

## Set sharing settings

:::hint{type="success"}
Use **Permission Sets for role-based access** and flexibility across users.
:::

:::hint{type="success"}
Pair **Private Sharing Settings with Public Groups** to strike the right balance between security and usability.
:::

To ensure privacy and control, all core objects used by the Alerts system (Notices, NoticeBoards, Notifications, etc.) are set to **Private** by default. To enable collaboration among publishing teams without exposing content broadly, Unaric uses **Public Groups** and **Sharing Rules**. These tools let organizations control **who can publish Notices**, **who can manage NoticeBoards**, and **who can track delivery and engagement**.

### 1. Create a Public Group for the Publishing Team

If more than one user collaborates on a NoticeBoard (e.g., drafting or approving Notices), you should create a **Public Group** specific to that NoticeBoard. Each Public Group should include all users who will act as **Notice Owners** for that board.

:::hint{type="success"}
Use a consistent naming convention like NB: Training, NB: Compliance, or NB: Product Marketing to keep publishing groups organized.
:::

### 2. Add data sharing settings for NoticeBoard objects

Once your Public Group is set up, configure **Sharing Rules** to allow collaboration on NoticeBoard-related objects. Below is an example using a Public Group named **NB: Training**:

| **Object**          | **Sharing type** | **Rule**                                                               | **Access level** |
| ------------------- | ---------------- | ---------------------------------------------------------------------- | ---------------- |
| **NoticeBoard**     | Record Owner     | Public Group = NB: Training                                            | **Read Only**    |
| **Notice**          | Record Owner     | Public Group = NB: Training                                            | **Read/Write**   |
| **Notification**    | Criteria-Based   | Notification\:NoticeBoard Name = Training, Public Group = NB: Training | **Read/Write**   |
| **Recipient Group** | Record Owner     | Public Group = NB: Training                                            | **Read/Write**   |

### Roles

| **Role**                   | **Access required**             | **How to grant**                                        |
| -------------------------- | ------------------------------- | ------------------------------------------------------- |
| **Notice Owner**           | Create and publish Notices      | Add to **Public Group** and assign sharing rules        |
| **Publishing Team Member** | Draft or edit Notices           | Include in **Public Group** with *Read/Write* access    |
| **Administrator**          | Full access to all NoticeBoards | Assign the **NoticeBoard Administrator** Permission Set |