Equipment

Print Equipment Labels

4min

The Print Equipment Labels feature allows users to generate printable equipment labels.

Prerequisites

1. Enable the Print Equipments Label button

  1. Go to Setup > Create > Objects.
  2. Choose Equipment and scroll to Search Layouts.
  3. Click Edit next to the Equipment List View.
  4. Add the Print Equipment Labels button to the Selected Buttons list
  5. Click save to finish.

2. Configure the label layout

Before using this feature, a system administrator must configure the label layout. This configuration includes specifying the label template and the data fields to be included on the labels.

  1. Go to Setup.
  2. On Custom Code > Custom Settings, search for Equipment Labels and click Manage.
  3. Click on New.
  4. Set "Equipment Labels" as Name.
  5. Specify the fields and captions.
    • Fields 1-6: These fields determine what information is displayed on the labels.
      • API Names or Custom Text: You can populate them with either:
        • API Names of fields from the Equipment object (e.g., Name, SerialNumber, Model).
        • Custom text strings that you want to appear directly on the label.
      • To find API Names: Navigate to Setup > Create > Objects > Equipment.
      • For standard fields, use the Field Name.
      • For custom fields, use the API Name.
    • Captions:
      • Caption Fields 1-6: Optionally, add descriptive captions to precede the values in Fields 1-6.
    • Blank Captions: Supported for a cleaner look. Note: The first line of the label (Field 1) is always displayed in bold for emphasis.
  6. Click Save to finish.

Printing labels

  1. On the Equipment tab, use the checkboxes on the Equipment List View to select the equipment records for which you want to print labels.
  2. Click the Print Equipment Labels button.
  3. Select copies, format, and typeface.
  4. Click the Proceed button to finish.

Labels specifications

Standard labels print on Avery 5162 (or equivalent) sheet labels with specific dimensions: 4” x 1 1/3”, 2 across, 7 down. Label data can be exported and loaded into industrial label production software for more complex layouts or different label materials.

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Updated 03 Sep 2024
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